The Next Generation Accounting - ERM Modules
BScaler Total Business Management solution includes Web-based Accounting, SaaS Accounting, Online Accounting and On Demand Accounting
for VARs, Resellers, Importers, Distributors and SMBs.
The best thing about BScaler’s Web-based Accounting is that we automated all of the accounting functions
based on the GAAP - Generally Accepted Accounting Principles. As users do their jobs booking customer orders,
paying vendors, generating invoices, receiving new inventory and handling RMAs, the system updates your books.
Learn more SaaS Plus Payment Options ,
View Accounting Feature and Screen Demo Summary
When your end of operating period comes, do a few mouse clicks to generate every financial statement and then alert your CPA to log in
and approve them. How hard is that?
Wherever you are in the world, your business will always Be with you. Be ready, BScaler!
Module is a favorite word of programmers because it implies that the different functions in a solution are whole, complete and neatly separate from the other ones. Each ERM module moves your business data toward completion and wholeness, doing useful things
for the user and not requiring silly things from the user.
These are highlights of the main ERM modules, to give an idea of its power and flexibility. Contact BScaler for more complete information. Register for live demo

BScaler SaaS Accounting is a Web based Accounting by subscription. The Accounting Module is integrated in the BScaler Total Web-based Business Management Solution that delivers a pain killer for SMBs, VARs and Resellers, distributors and importers. The SaaS
Plus™!
Numbers tell a story to those who know how to listen. Most businesses want to tell the whole story, with no exaggeration or secret, but they can get bogged down in details. That’s why the modern decision-maker appreciates what BScaler does. The BScaler Enterprise Resource Management system catches every number as it goes by and records it in the right place immediately, along with when
and by whom.
All that’s left to do is ask for the numbers in Forecasts, Inventory reports and Financial Statements. A few mouse clicks do it.
A source of stress in accounting can be when user needs to correct a mistake or reverse a transaction. While in simple accounting programs that gets ugly, in BScaler ERM it is charming. You just click the ROLLBACK!
ERM is SaaS Software as a Service, so the modules actually run on an ERM server that BScaler manages (unless you wish to own the ERM Appliance server, an option that we call SaaS Plus™). ERM does no processing or storing of data on user computers (except for PDF reports that a user can download), so current data is always available to users anywhere in the world at any time.
BScaler Enterprise Resource Manager - ERM is totally Java-based, scalable web-based business management solution that uses a commercial-grade relational database on state-of-the-art servers running a scalable operating system. ERM has no Windows-based application or consumer-grade software component. We don’t need to run daily virus-scanners. ERM has over 30 user
security levels which ERM combines responsibilities
and privileges for the appropriate employee. For example, sales reps don’t need to do accounting, and inventory managers don’t need to deal with sales contacts.
Back Office: ERP, Accounting & Finance Front
Office: CRM & SFA Core
View Accounting Feature Summary
BScaler ERM scales up to 100s of business
units and sales regions with no limit to the number of users. Because of the BScaler patent-pending design and scalable architecture, ERM is AFFORDABLE for small to mid-sized businesses, SMB. The information is available 24x7 and the data entered once, used many times from anywhere with a secured browser.
We designed the Web-based Accounting system from ground up and use modern software development technology. ERM is 100% browser-based with ultra-thin client design. Users run no “local client” software and need no special platform. Any machine that runs a browser supports an ERM user: a Windows PC, a Mac or a Linux desktop, for examples. The browser can be Internet Explorer, Netscape or Firefox. Other
browsers probably work, too.
The customer’s ERM Administrator, who handles user login IDs and passwords and the extensive customization features of ERM, also uses a browser, not a GUI-based client attached to the server.
ERM SaaS Accounting, Web-based Accounting, Finance, ERP, SFA and CRM are integrated in our ERM SaaS Plus™, the total web-based business management solution for SMBs. From anywhere at any time and any language--just click for ERM!
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ERM Back Office Manager - ERP, Accounting & Finance

MRP/Inventory
When
users receive vendor shipments to the PO-specified locations and Invoice
products from specified locations, ERM automatically adds and reduces their
quantities. Your Inventory specialist
uses this module to manage all of these:
- Your
official Price List
- Product
and Component Item numbers & Descriptions
- Assemblies (BOMs), sub-assemblies,
sub-sub-assemblies etc. (and Disassembly) from raw materials to finished goods
- Quantities
On Order, On Allocation, On Hand
- Your
Item Categories
- Costs
and List Prices
- Item Locations, Lead Times, Reorder
Quantities, EOL Dates
- Item
Transaction Detail Histories (quantities and dollar amounts)
- Approved
Manufacturer & Vendor Lists
- WMS Warehouse Management System, supporting multiple:
- Warehouse
locations
- Aisles
- Levels
- Sections
- Bins
- To assist
with inventory management, ERM provides these Reports:
- Inventory
Valuation
- Inventory
Status
- Open
POs to Vendor
- Open
PO Items
- Transaction Summary of tangible Products, Components
and Assemblies
- PO Shipments Received
- Forecast
by Revenue
- Forecast
by Product
- Backlogs
by Revenue
- Backlogs
by Product
- ERM has a lot of useful information for Inventory
control and material resource planning, which its unified database receives from many other of
these ERM modules.
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Procurement
In this
module the appropriate Procurement specialist:
- For
one location or
more
- To
fill pending orders
- To Drop Ship to Customer
- To
restock or for work in progress
- For
a Fixed Asset
- To
vendors with your assigned G/L Accounts (e.g. POM)
- Revises
POs
- Enters
and edits Vendor information
- Makes
and awaits purchase approvals (configurable)
- Sends
email internally requesting approvals, and orders to vendors
- Receives
PO items:
- That
were ordered (ERM has the PO) for merchandise
or Manufacturing
- That
will be Fixed Assets (ERM tracks and depreciates)
- Views
PO history, POs received
- Views
Inventory Reports
- ERM records
these transactions in your General
Ledger automatically.
- ERM enables
tracking ordered items that have significant travel times and definite Stages (e.g. imports), which it will
record and show.
SO
Process
In this
module the Production specialist views and edits the Bill To and Ship To names
and addresses, payment terms then marks it ready for the Invoice module. ERM also:
- Makes adjustment to customer order with a last-minute change before invoice
- Puts stop shipment when the customer goes on credit hold
- Cancels an order for any reason
- Allows booking an order without a Quote (e.g. a retail situation), which includes
- Create the
“Backlog”
- Adjust statistics
for the Booking Report MTD and QTD
- Adjust Inventory
status (Allocated and Available)
- Make information
available for a procurement PO to a
Vendor/supplier
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Invoice
In the
Invoice module the Production specialists view, enter and edit Invoice and
shipment (or service deployment) details, including Sales Taxes if the buyer is
not exempt.
Thanks to
its unified database, ERM permits the
inclusion of tangible items on an Invoice only when they are On Hand.
It automatically puts the rest into Back
Order status.
ERM
processes Advance Payment (aka Deferred Revenue) Invoices.
ERM
records both types of Invoice in your General
Ledger automatically, maintaining balance, following generally accepted
accounting principles.
This module
lets the appropriate user Roll Back an
Invoice to the SO stage, as long as this occurs in the same Operating
Period as when a user first created the Invoice. From there, you may re-create the Invoice to
suit things better.
This
module lets the Controller user apply a small credit amount to the Invoice
total (say to ignore a small balance due as not worth pursuing).
The
Controller user may adjust the Invoice to reduce or eliminate Sales Tax in the
Invoice, if a user incorrectly charged the tax.
ERM automatically adjusts the amount due the taxing authority(ies) and
enters new G/L account entries as required.
The
Controller user may adjust the Invoice by deleting any line item that
represents a customer return, or other reason.
This is the most rigorous method for adjusting a customer amount due
because, with this Revenue Reversal
method, ERM correctly:
- Adjusts
Inventory quantities
- Adjusts
Inventory Valuation
- Adjusts
Revenues and Expenses
- Adjusts,
even eliminates the Sales Tax due, if applicable
- Makes
all appropriate new General Ledger entries
- Records
these changes as history and includes the user ID
Accounts
Receivable (AR)
The
Accounts Receivable specialist enters:
- Payment
amounts received toward your Invoices
- Their
payment methods (e.g. check, wire)
- Their
check numbers
- Which
Bank Account gets the deposit (for the General Ledger)
- Any
credit due the customer to be applied to the Invoice total
- In the AR
module, ERM:
- Immediately
adjusts the customer amount due and the AR Aging Report
- Automatically
records AR transactions in your General
ledger, keeping balance
- Records,
for an Advance Payment (Deferred Revenue) transaction, the AR and payment
transactions according to generally accepted accounting practices
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Reports
Generator
ERM is particularly rich in the quantity
and usefulness of its Reports. These reports
provide the appropriate users real-time information that they need to make
fast, intelligent decisions.
The
real-time Accounting Reports
include:
- Customer
Payment Register
- AR Aging by Sales Rep
- AR
Aging by Customer
- Sales
Taxes due to which authorities
- Electronic
Waste Fee (CA)
- The
real-time Production Reports
include:
- Backlog by:
- Order
(Non-Recurring and/or Recurring)
- Part Number (items are grouped by their Categories)*
- Deferred Revenue (Advance Payment)
- Invoice Register by:
- Sales
Rep
- BU
- Item
Category
- Invoice
number
- *The Backlog by Part Number Report is a
powerful tool for your Materials Planner
to see which items need attention. In
it, the user clicks a part number to see those outstanding orders that contain the item (with the item
highlighted), the backlog quantity, GM%, Discount% and more.
Sales Tax
In this
module, users enter Sales Tax percentages by state, county and local
authorities. A Production specialist
working on an Invoice adds the taxes, when the customer is not exempt, with
mouse clicks.
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Accounts
Payable (AP)
The
Accounts Payable module gives the appropriate users flexible and complete
access to your orders and order histories in order to manage payments to
vendors in exactly the ways that best serve the company.
The AP
Module provides these Data Lists:
- Virtual
AP Invoices (with data that ERM stored during PO generating and Receiving) with:
- Your
PO number
- The
remittance address
- The
Invoice Number
- The
Invoice Date
- The
Due Date
- Your
General Ledger Account category
- Your
Business Unit and Department/Region
- Whether
you distribute costs to multiple G/L Accounts and/or Business Units
- Whether
you are making a 1099 payment
- AP
Invoice History
- Received
PO items
- Your
Vendor List
- Your
Invoice Payment History
The AP
Module provides these Processes:
- Accounting
specialist selects Invoices for payment
- Controller
approves selected Invoices for payment
- Roll
back an AP check before printing it
- Process & Print AP Checks,
including MICR numbers
- You
may print voided check copies for your records
- Roll
back an AP check after printing it
- Check Update:
- Remove
check from the AP Print Check Data List
- Remove
Invoice(s) from the AP Aging report.
- Remove
total check amounts from Available Cash
- Remove
total check amounts from Liabilities
- Void
Checks—undo the check updates
The AP
Module provides these Reports:
- AP
Aging—Your outstanding accounts payable between dates
- AP
by General Ledger Account
- AP Daily Cash Requirement—payments due by dates due
- Journal
Entry—Amounts of AP money paid or not paid yet between dates
- Credit/Discount
- Payment Register
The AP
Module lets the appropriate user:
- Build
a new vendor virtual invoice when you issued no PO (e.g. to record a utility bill due)
- Create
a new AP General Ledger Account
- Manually
make an AP G/L Account entry (ERM keeps balance)
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General Ledger
(G/L)
Before
you turn on the Automatic feature of the ERM General Ledger (which a user does on the Executive Dashboard), you
make manual entries until the Ledger looks accurate, and you have balance
between your Assets and your Liabilities plus Equity.
The General Ledger module enables:
- Manual
G/L Account Entry
- Setup
of Bank info for AP Checking
- ERM automatic G/L entries while making your everyday
transactions
- Managing
Your Fixed Assets
- Bank Account Reconciliation (multiple banks)
- Invoking
the Executive Dashboard
- Immediate, real time Financial
Statements
The G/L
Module provides these reports:
- AP
Journal Entry
- G/L
Account Transaction
- Bank
Reconciliation Summary and Detail
The Executive
Dashboard BAM
Part of
the General Ledger module is the Executive Desk/Dashboard. This gives the company executive a real-time
picture of your relevant G/L Accounts: Assets, Liabilities, Revenues and Expenses,
which the executive user may drill down for details and history. Because the information is up to the second,
we use the term Business Activity
Monitoring, or BAM.
Besides
monitoring the interesting G/L accounts, for convenience the Dashboard allows
viewing and entering information that would otherwise require several steps in
ERM to accomplish. These include:
- Sales Reports
- Inventory
Valuation
- G/L
Account Transaction Report
- AP
Journal Entry
- Financial Statements
- Trial Balance Worksheet
- The
AP Check Register
- Forecasts
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The ERM Administrator (AppAdmin)
The
AppAdmin Module adds and deletes users and customizes ERM modules for your
particular business--information management without a DBA. It consists of
these configuration sub-modules:
- Company: Logo, Remit To, T & C etc.
- Business
Units/Divisions
- Sales
Regions/Departments
- Approved
Manufacturers
- Product
Categories
- Payment
Terms
- FOB
Categories
- Order
Booking Groups
- Opportunity Probabilities
- Next
Sales Actions
- Service
Actions
- Account
Profile Types
- Mgt.
Approvals/Configuration Approvals
- Employees
- Partners
- Customers
- Lead
Sources
- Expense
Types
Each of
these is customer-configurable to meet their business styles. For
example, a company can have multiple addresses e.g. Corporate and Regions and
multiple AR Remit To’s; it can upload its logo and set up the fiscal year start
date for Sales Forecasting.
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ERM Core Module
All configurations have ERM’s Core Manager. It contains those functions required throughout the system to ensure continuity, performance and accuracy.
The Search Engine allows the system to format data as you need it.
ERM System Processor moves data from module to module and picks up after activities that have been completed or modified, and ensures that all modules
properly interact any time that key events and/or activities enter the system.
Finally, the Applications Administrator Module (AppAdmin) allows you to set custom parameters to ensure
that the system operates within your business rules.
Core Manager
- System Processor
- Search Engine Module
- Applications Administration Module
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