The Next Generation Accounting - ERM Modules

BScaler Total Business Management solution includes Web-based Accounting, SaaS Accounting, Online Accounting and On Demand Accounting for VARs, Resellers, Importers, Distributors and SMBs.

The best thing about BScaler’s Web-based Accounting is that we automated all of the accounting functions based on the GAAP - Generally Accepted Accounting Principles. As users do their jobs booking customer orders, paying vendors, generating invoices, receiving new inventory and handling RMAs, the system updates your books. Learn more SaaS Plus Payment Options  ,  View Accounting Feature and Screen Demo Summary

When your end of operating period comes, do a few mouse clicks to generate every financial statement and then alert your CPA to log in and approve them. How hard is that?

Wherever you are in the world, your business will always Be with you. Be ready, BScaler!

Module is a favorite word of programmers because it implies that the different functions in a solution are whole, complete and neatly separate from the other ones. Each ERM module moves your business data toward completion and wholeness, doing useful things for the user and not requiring silly things from the user.

These are highlights of the main ERM modules, to give an idea of its power and flexibility. Contact BScaler for more complete information.  Register for live demo

BScaler SaaS Accounting is a Web based Accounting by subscription. The Accounting Module is integrated in the BScaler Total Web-based Business Management Solution that delivers a pain killer for SMBs, VARs and Resellers, distributors and importers. The SaaS Plus™!

Numbers tell a story to those who know how to listen. Most businesses want to tell the whole story, with no exaggeration or secret, but they can get bogged down in details. That’s why the modern decision-maker appreciates what BScaler does. The BScaler Enterprise Resource Management system catches every number as it goes by and records it in the right place immediately, along with when and by whom. All that’s left to do is ask for the numbers in Forecasts, Inventory reports and Financial Statements. A few mouse clicks do it.

A source of stress in accounting can be when user needs to correct a mistake or reverse a transaction. While in simple accounting programs that gets ugly, in BScaler ERM it is charming. You just click the ROLLBACK!

ERM is SaaS Software as a Service, so the modules actually run on an ERM server that BScaler manages (unless you wish to own the ERM Appliance server, an option that we call SaaS Plus™). ERM does no processing or storing of data on user computers (except for PDF reports that a user can download), so current data is always available to users anywhere in the world at any time.

BScaler Enterprise Resource Manager - ERM is totally Java-based, scalable web-based business management solution that uses a commercial-grade relational database on state-of-the-art servers running a scalable operating system. ERM has no Windows-based application or consumer-grade software component. We don’t need to run daily virus-scanners. ERM has over 30 user security levels which ERM combines responsibilities and privileges for the appropriate employee. For example, sales reps don’t need to do accounting, and inventory managers don’t need to deal with sales contacts.

 Back Office: ERP, Accounting & Finance   Front Office: CRM & SFA   Core

View Accounting Feature  Summary

BScaler ERM scales up to 100s of business units and sales regions with no limit to the number of users. Because of the BScaler patent-pending design and scalable architecture, ERM is AFFORDABLE for small to mid-sized businesses, SMB. The information is available 24x7 and the data entered once, used many times from anywhere with a secured browser.

We designed the Web-based Accounting system from ground up and use modern software development technology. ERM is 100% browser-based with ultra-thin client design. Users run no “local client” software and need no special platform. Any machine that runs a browser supports an ERM user: a Windows PC, a Mac or a Linux desktop, for examples. The browser can be Internet Explorer, Netscape or Firefox. Other browsers probably work, too.

The customer’s ERM Administrator, who handles user login IDs and passwords and the extensive customization features of ERM, also uses a browser, not a GUI-based client attached to the server.

ERM SaaS Accounting, Web-based Accounting, Finance, ERP, SFA and CRM are integrated in our ERM SaaS Plus™, the total web-based business management solution for SMBs. From anywhere at any time and any language--just click for ERM!

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ERM Back Office Manager - ERP, Accounting & Finance

MRP/Inventory

When users receive vendor shipments to the PO-specified locations and Invoice products from specified locations, ERM automatically adds and reduces their quantities.  Your Inventory specialist uses this module to manage all of these:

• Your official Price List
• Product and Component Item numbers & Descriptions
• Assemblies (BOMs), sub-assemblies, sub-sub-assemblies etc. (and Disassembly) from raw materials to finished goods
• Quantities On Order, On Allocation, On Hand
• Your Item Categories
• Costs and List Prices
• Item Locations, Lead Times, Reorder Quantities, EOL Dates
• Item Transaction Detail Histories (quantities and dollar amounts)
• Approved Manufacturer & Vendor Lists
• WMS Warehouse Management System, supporting multiple:
• Warehouse locations
• Aisles
• Levels
• Sections
• Bins
• To assist with inventory management, ERM provides these Reports:
• Inventory Valuation
• Inventory Status
• Open POs to Vendor
• Open PO Items
• Transaction Summary of tangible Products, Components and Assemblies
• PO Shipments Received
• Forecast by Revenue
• Forecast by Product
• Backlogs by Revenue
• Backlogs by Product
• ERM has a lot of useful information for Inventory control and material resource planning, which its unified database receives from many other of these ERM modules.

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Procurement

In this module the appropriate Procurement specialist:

• Creates new POs:

• For one location or more
• To fill pending orders
• To Drop Ship to Customer
• To restock or for work in progress
• For a Fixed Asset
• To vendors with your assigned G/L Accounts (e.g. POM)

• Revises POs
• Enters and edits Vendor information
• Makes and awaits purchase approvals (configurable)
• Sends email internally requesting approvals, and orders to vendors
• Receives PO items:

• That were ordered (ERM has the PO) for merchandise or Manufacturing
• That will be Fixed Assets (ERM tracks and depreciates)

• Views PO history, POs received
• Views Inventory Reports
• ERM records these transactions in your General Ledger automatically.
• ERM enables tracking ordered items that have significant travel times and definite Stages (e.g. imports), which it will record and show.

SO Process

In this module the Production specialist views and edits the Bill To and Ship To names and addresses, payment terms then marks it ready for the Invoice module. ERM also:

• Makes adjustment to customer order with a last-minute change before invoice
• Puts stop shipment when the customer goes on credit hold
• Cancels an order for any reason
• Allows booking an order without a Quote (e.g. a retail situation), which includes

• Create the “Backlog”
• Adjust statistics for the Booking Report MTD and QTD
• Adjust Inventory status (Allocated and Available)
• Make information available for a procurement PO to a Vendor/supplier

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Invoice

In the Invoice module the Production specialists view, enter and edit Invoice and shipment (or service deployment) details, including Sales Taxes if the buyer is not exempt.

Thanks to its unified database, ERM permits the inclusion of tangible items on an Invoice only when they are On Hand.  It automatically puts the rest into Back Order status.

ERM processes Advance Payment (aka Deferred Revenue) Invoices.

ERM records both types of Invoice in your General Ledger automatically, maintaining balance, following generally accepted accounting principles.

This module lets the appropriate user Roll Back an Invoice to the SO stage, as long as this occurs in the same Operating Period as when a user first created the Invoice.  From there, you may re-create the Invoice to suit things better.

This module lets the Controller user apply a small credit amount to the Invoice total (say to ignore a small balance due as not worth pursuing).

The Controller user may adjust the Invoice to reduce or eliminate Sales Tax in the Invoice, if a user incorrectly charged the tax.  ERM automatically adjusts the amount due the taxing authority(ies) and enters new G/L account entries as required.

The Controller user may adjust the Invoice by deleting any line item that represents a customer return, or other reason.  This is the most rigorous method for adjusting a customer amount due because, with this Revenue Reversal method, ERM correctly:

• Adjusts Inventory quantities
• Adjusts Inventory Valuation
• Adjusts Revenues and Expenses
• Adjusts, even eliminates the Sales Tax due, if applicable
• Makes all appropriate new General Ledger entries
• Records these changes as history and includes the user ID

Accounts Receivable (AR)

The Accounts Receivable specialist enters:

• Payment amounts received toward your Invoices
• Their payment methods (e.g. check, wire)
• Their check numbers
• Which Bank Account gets the deposit (for the General Ledger)
• Any credit due the customer to be applied to the Invoice total
• In the AR module, ERM:
• Immediately adjusts the customer amount due and the AR Aging Report
• Automatically records AR transactions in your General ledger, keeping balance
• Records, for an Advance Payment (Deferred Revenue) transaction, the AR and payment transactions according to generally accepted accounting practices

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Reports Generator

ERM is particularly rich in the quantity and usefulness of its Reports.  These reports provide the appropriate users real-time information that they need to make fast, intelligent decisions.

The real-time Accounting Reports include:

• Customer Payment Register
• AR Aging by Sales Rep
• AR Aging by Customer
• Sales Taxes due to which authorities
• Electronic Waste Fee (CA)
• The real-time Production Reports include:
• Backlog by:
• Order (Non-Recurring and/or Recurring)
• Part Number (items are grouped by their Categories)*
• Deferred Revenue (Advance Payment)
• Invoice Register by:
• Sales Rep
• BU
• Item Category
• Invoice number
• *The Backlog by Part Number Report is a powerful tool for your Materials Planner to see which items need attention.  In it, the user clicks a part number to see those outstanding orders that contain the item (with the item highlighted), the backlog quantity, GM%, Discount% and more.

Sales Tax

In this module, users enter Sales Tax percentages by state, county and local authorities.  A Production specialist working on an Invoice adds the taxes, when the customer is not exempt, with mouse clicks.

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Accounts Payable (AP)

The Accounts Payable module gives the appropriate users flexible and complete access to your orders and order histories in order to manage payments to vendors in exactly the ways that best serve the company.

The AP Module provides these Data Lists:

• Virtual AP Invoices (with data that ERM stored during PO generating and Receiving) with:

• Your PO number
• The remittance address
• The Invoice Number
• The Invoice Date
• The Due Date
• Your General Ledger Account category
• Your Business Unit and Department/Region
• Whether you distribute costs to multiple G/L Accounts and/or Business Units
• Whether you are making a 1099 payment

• AP Invoice History
• Received PO items
• Your Vendor List
• Your Invoice Payment History

 

The AP Module provides these Processes:

• Accounting specialist selects Invoices for payment
• Controller approves selected Invoices for payment
• Roll back an AP check before printing it
• Process & Print AP Checks, including MICR numbers
• You may print voided check copies for your records
• Roll back an AP check after printing it
• Check Update:

• Remove check from the AP Print Check Data List
• Remove Invoice(s) from the AP Aging report.
• Remove total check amounts from Available Cash
• Remove total check amounts from Liabilities

• Void Checks—undo the check updates

 

The AP Module provides these Reports:

• AP Aging—Your outstanding accounts payable between dates
• AP by General Ledger Account
• AP Daily Cash Requirement—payments due by dates due
• Journal Entry—Amounts of AP money paid or not paid yet between dates
• Credit/Discount
• Payment Register

 

The AP Module lets the appropriate user:

• Build a new vendor virtual invoice when you issued no PO (e.g. to record a utility bill due)
• Create a new AP General Ledger Account
• Manually make an AP G/L Account entry (ERM keeps balance)

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General Ledger (G/L)

Before you turn on the Automatic feature of the ERM General Ledger (which a user does on the Executive Dashboard), you make manual entries until the Ledger looks accurate, and you have balance between your Assets and your Liabilities plus Equity.

The General Ledger module enables:

• Manual G/L Account Entry
• Setup of Bank info for AP Checking
• ERM automatic G/L entries while making your everyday transactions
• Managing Your Fixed Assets
• Bank Account Reconciliation (multiple banks)
• Invoking the Executive Dashboard
• Immediate, real time Financial Statements

The G/L Module provides these reports:

• AP Journal Entry
• G/L Account Transaction
• Bank Reconciliation Summary and Detail

The Executive Dashboard BAM

Part of the General Ledger module is the Executive Desk/Dashboard.  This gives the company executive a real-time picture of your relevant G/L Accounts:  Assets, Liabilities, Revenues and Expenses, which the executive user may drill down for details and history.  Because the information is up to the second, we use the term Business Activity Monitoring, or BAM.

Besides monitoring the interesting G/L accounts, for convenience the Dashboard allows viewing and entering information that would otherwise require several steps in ERM to accomplish.  These include:

• Sales Reports
• Inventory Valuation
• G/L Account Transaction Report
• AP Journal Entry
• Financial Statements
• Trial Balance Worksheet
• The AP Check Register
• Forecasts

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The ERM Administrator (AppAdmin)

The AppAdmin Module adds and deletes users and customizes ERM modules for your particular business--information management without a DBA.  It consists of these configuration sub-modules: 

• Company:  Logo, Remit To, T & C etc.
• Business Units/Divisions
• Sales Regions/Departments
• Approved Manufacturers
• Product Categories
• Payment Terms
• FOB Categories
• Order Booking Groups
• Opportunity Probabilities
• Next Sales Actions
• Service Actions
• Account Profile Types
• Mgt. Approvals/Configuration Approvals
• Employees
• Partners
• Customers
• Lead Sources
• Expense Types

Each of these is customer-configurable to meet their business styles.  For example, a company can have multiple addresses e.g. Corporate and Regions and multiple AR Remit To’s; it can upload its logo and set up the fiscal year start date for Sales Forecasting.

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ERM Core Module

All configurations have ERM’s Core Manager.  It contains those functions required throughout the system to ensure continuity, performance and accuracy.

The Search Engine allows the system to format data as you need it.

ERM System Processor moves data from module to module and picks up after activities that have been completed or modified, and ensures that all modules properly interact any time that key events and/or activities enter the system.

Finally, the Applications Administrator Module (AppAdmin) allows you to set custom parameters to ensure that the system operates within your business rules.

Core Manager

• System Processor
• Search Engine Module
• Applications Administration Module

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